Eventlifly turns enquiries into signed, paid bookings for restaurants, hotels and venues. Capture every lead, send a beautiful proposal in minutes, and let guests sign, add extras and pay — without the back-and-forth.
Pipeline
All venues · this quarter
Open pipeline
AED 294,400
Won this month
AED 219,200
Birthday dinner
MMia Rossi · 12 guests
Board dinner
JJames W. · 12 guests
Partners' lunch
GGrace Chen · 10 guests
Built for every space that hosts
Events can be your most profitable revenue line — but the admin behind them quietly costs you bookings. Flip the switch to see the difference.
Leads arrive by email, Instagram, phone and web forms. Some wait days for a reply — and the fastest venue usually wins.
Copying menus into Word, recalculating service charge and tax, exporting a PDF, then doing it all again for v2.
Spreadsheets, whiteboards and three shared calendars. One double-booking costs more than a year of software.
Awkward calls, bank-transfer screenshots and a finance team asking which event a payment was for.
Who promised to send the menu? Did anyone confirm numbers? Busy service nights make it easy to forget.
Which channel brings the best events? What's your conversion rate? Which space is under-sold? Nobody knows.
Eventlifly follows the way hospitality teams already work — it just takes the busywork out of every step.
Add your branded booking page or embed the widget on your site. Guests pick a date, a space and a headcount, see that it's available, and send you a fully-qualified enquiry — no more 'what's your budget?' ping-pong.
Aster House · DIFC
Plan your event
Date
Thu, 21 Nov
Guests
12
Every enquiry gets an instant, on-brand acknowledgement. Your team replies from saved templates — or lets the AI assistant draft it — in under a minute, straight from the event.
Hana Kim · Northwind Capital
Q4 client dinner · 40 guests · 21 Nov
Build a proposal from your packages in a few clicks. Service charge, tax and minimum spend calculate themselves. Guests open a beautiful page — and can add upgrades like a Champagne toast or late licence themselves.
Proposal · v2
Q4 client dinner
Canapé reception
40 × AED 95
AED 3,800
Chef's tasting menu
40 × AED 450
AED 18,000
Premium open bar (3h)
40 × AED 220
AED 8,800
Minimum spend top-up
The Long Room
AED 4,400
Champagne toast
Optional · added by guest
+AED 3,400
Guests sign on any device and pay the deposit by card in the same flow. The date locks in your calendar, the balance is scheduled, and everyone gets a receipt.
Accept & sign
Q4 client dinner · AED 94,700
Deposit due today (30%)
AED 28,410
Run sheets, dietary notes and tasks live on the event, so the kitchen, floor and bar all work from the same page. After the event, a thank-you goes out and invites them to book again.
Run sheet · Thu 21 Nov
Q4 client dinner
Setup & load-in
Operations
Team briefing
Event host
Welcome drinks
Bar
Tasting menu service
Kitchen
Speeches
Client
Dietary
2 veg · 1 GF · 1 nut allergy
Final numbers
40 confirmed · 5 days out
Aster House · DIFC
Plan your event
Date
Thu, 21 Nov
Guests
12
Eventlifly AI works the inbox your team already uses. It reads every email it's copied on, works out who's who and what they need, prices it from your own menus and packages, and puts a draft proposal in front of your event manager — while the client is still comparing venues.
Leila Haddad · Orbit Ventures
To: Aster House events team
Team dinner — Friday 12 December
Hi! We're planning a team dinner for 40 people on Friday 12 December. A few of us eat halal, and we'd love a screen for a short video. Budget is around AED 350 per person. Omar is copied for approval.
Here's exactly what Eventlifly AI takes off your plate — and what it leaves firmly in your hands.
Today: Someone copies menus and prices into a template, then checks the minimum spend by hand.
With Eventlifly AI: A priced draft, built from your spaces, menus and packages, is waiting for review.
Today: Threads are forwarded to the chef and AV team, and someone has to chase the answers.
With Eventlifly AI: The right colleague gets one clear question, and their answer lands in the proposal.
Today: An enquiry that lands after service waits for tomorrow's morning meeting.
With Eventlifly AI: A draft is ready for approval minutes after the email arrives — day or night.
The worry: An AI that writes to clients on its own, or quotes a price nobody agreed.
With Eventlifly AI: It drafts and asks; your team decides and sends. It only ever emails your own staff.
Set up in an afternoon
No new email system and no training day. Your team keeps working the way it does today.
Pick your inbox address
Choose a handle like aster@inbox.eventlifly.com. It works the moment you save it — CC it on enquiries or auto-forward your events mailbox.
Teach it your venue
Upload brochures, floorplans and menus. Spaces, capacities, dishes and prices are read in for you to check and approve.
Bring your history
Import past email threads, so returning clients and past events are recognised from day one.
Runs on leading AI models and switches automatically if one is slow or unavailable — it can even use a private model on your own computer. If no AI is reachable, built-in readers still capture the basics, so no enquiry is lost.
Powerful enough for a 20-venue hotel group. Simple enough that your newest host can use it on their first shift.
Drag events from enquiry to confirmed. See value, owner and next step on every card — and what needs you today.
New
Birthday dinner
12 guests
Team offsite
14 guests
Proposal
Engagement party
36 guests
Awards gala
180 guests
Confirmed
Press dinner
34 guests
Every space, hold and setup window in one view. Clashes are flagged before they cost you.
Offer upgrades in every proposal. Guests tick what they want; your average spend goes up.
Instant replies, nudges, reminders and thank-yous — switched on in one click.
Card payments built into the proposal. Balances reminded and reconciled automatically.
AED 28,410
•••• 4242 · Paid just now
Conversion by source, response time, revenue by space and a forward forecast — without exporting a single spreadsheet.
Conversion
38%
+6 pts
Avg. reply time
9 min
−71%
Booked revenue
AED 1.2M
+24%
Illustrative data
A gorgeous page for every venue, plus a widget for your website and Instagram bio.
Juniper Room
Draft replies, proposal intros and follow-ups in your tone of voice, in one click.
Sales, operations and finance each see what they need. Add venues as you grow.
List your spaces on Eventlifly Discover and receive enquiries from planners searching for a venue.
Move the sliders to match your venue. Every assumption is shown — no magic numbers.
Event enquiries per month
Average event value
Hours spent per proposal today
Expected conversion uplift
From replying faster, sending proposals sooner and automatic follow-ups. Be as conservative as you like.
81 h
≈ 10 working days back for guests and service
29
From the same number of enquiries you already get
$129,600
Before upsells and marketplace enquiries
Assumes proposals go to 60% of enquiries and take ~10 minutes in Eventlifly, plus ~15 minutes of admin saved per enquiry. Estimates only — your results depend on your venue.
Most event teams are hosts, managers and chefs — not software experts. Every screen in Eventlifly is designed so that the next step is obvious.
A guided setup asks about your venue in plain language, creates your spaces from templates and publishes your booking page. Done before your coffee's cold.
Awards gala · 180 guests
Proposal viewed 3× · not signed yet
Next step
Hana opened it this morning — a quick nudge now works best.
Every event shows exactly what to do next — reply, send proposal, chase deposit — with a single button. No manual, no training day.
Today
Reply to an enquiry between services, check tonight's run sheet on the floor, or approve a proposal from the taxi home.
Whether you're running events from a spreadsheet or wrestling with a legacy event system, here's what changes.
| Spreadsheets & email | Legacy event software | Eventlifly | |
|---|---|---|---|
| Time to get started | Endless admin | Weeks of onboarding | 15 minutes |
| Branded booking page & website widget | Often an add-on | ||
| Instant replies & smart follow-ups | Often an add-on | ||
| Proposals with live pricing & minimum spend | |||
| AI reads enquiries and drafts proposals for approval | |||
| Unpriced requests sent to the right colleague automatically | |||
| Guests add upsells themselves | |||
| E-signature + deposit in one link | Often an add-on | ||
| Live calendar across every space | Often an add-on | ||
| Designed for phones, not just desktops | Often an add-on | ||
| Marketplace to win new enquiries | Often an add-on | ||
| Pricing | “Free” — until a double-booking | Annual contracts | Free plan · fair monthly pricing |
Simple monthly pricing with no setup fees and no long contracts.
Everything a single venue needs to start selling events.
Forever. No card required.
Start freeFor busy venues that want to sell more and chase less.
Billed AED 4,950 yearly
Try free for 180 daysFor hospitality groups running many venues and teams.
Billed AED 7,950 yearly
Try free for 180 daysStill curious? Book a 20-minute demo and we'll show you around with your own venue.
Reply to it in seconds, send the proposal in minutes, and get it signed and paid today.